How do I file my annual return to a company in Kenya?

How do I file my annual return to a company in Kenya?

The law dictates that every registered company in Kenya should file annual returns with the registrar of companies. The main aim of these returns is to show the current status of the company. The annual returns highlight the following concerning the said company.

The following are the key highlights of the annual returns:

1. The company registered office address

  • The structure of the company
  • The shareholding
  • Division of shares
  • Company’s Nominal capital
  • Names and addresses of the directors and shareholders in the company.
  • The current registered office of the company
  • And details of the company secretary

Process of How to File Annual Returns for a Company in Kenya

  1. Log in to your eCitizen account. Learn how to create e citizen account if you do not have one.
  2. Locate the business registration service option and click on get service.
  3. Locate your company under where it is written my businesses. If it is not there, it means you have not linked your company. Start by linking your company so that it reflects on the eCitizen account.
  4. If it is linked, under the action button, click on view. Your business details are displayed.
  5. At the top right-hand corner, click on the ‘Maintain a Company’ button.
  6. On the left-hand side of the business details, click on the Annual Returns link. If you have already filed for some years, they will be listed.
  7. Click on submit returns located at the top right-hand corner.
  8. Click on the link provided to download the annual return form. The downloaded file is a Microsoft Word Document and has to be filled and uploaded back. Now forget about everything else and we fill the form how to Fill the Annual Return Form

Before you think of filling this form which has about ten pages, make sure you have the company’s incorporation certificate. You must have the director’s information such as names, addresses, and dates of birth. Open the Microsoft Word downloaded file. It is best not to alter the structures of the table. However, you can format the font by increasing or decreasing the sizes. The form should not be filled by hand, it should be typed.

  1. On the first page, fill in the Company registration number.
  2. Page two fill the company’s full name. Enter the return year and the date you are filing the return. Indicate whether it is a public limited or private limited company. The best way is to insert a rectangle shape and give it a fill color. Give a description of the company’s business activity. Finally for that page indicate the plot number, building name, and street where the company runs its operations.
  3. Go to page four and type in the town, postal address, and postal code of the company. Then provide the details of the directors in part 2.
  4. After that go to page five. Here indicate the type of shares, the nominal value of each share, the total number of shares, and the total value of the shares. Also, remember to include the totals at the bottom of the table.
  5. We are now on page six. Indicate whether there were any shareholder changes. The best way is to insert a rectangle shape and give it a fill color.
  6. On page seven, indicate the shareholder’s current status. If there are share transfers indicate.
  7. Print page 9 fill in your name, address, signature, the capacity of the person lodging the returns can Page 9

Scan page nine that you have just signed. I prefer using the JPEG format. Open a new MS Word document file. Copy the scanned file and paste it on the empty word document. Click on the inserted page, click on the format tool on the menu bar and click on the ‘Wrap Text’ option, use in ‘front of text option’. Copy the formatted image and paste it on page nine. You can stretch it to hide the existing text.

Convert the Word Document to PDF

Upload the filled annual return PDF file

There are several free tools that you can use online to convert the word document to PDF format. For instance, you can use Smallpdf to create a PDF file, or you can print the entire document and scan it using the PDF format option.

Uploading Annual Returns for a Company in Kenya

If you had closed your eCitizen portal, follow the above steps number one through seven. Select the year you filed your la Return. Click on the file option and select the file you want to upload.

Enter your mobile number and click on send.

The company will receive an SMS to c

confirm that the return has been filed.

contact ocl business associates for annual returns filling for company in Kenya