PRIVATE LIMITED COMPANY REGISTRATION BY FOREIGNERS RESIDING IN KENYA

PRIVATE LIMITED COMPANY REGISTRATION BY FOREIGNERS RESIDING IN KENYA

The company registration is done online at the government e-citizen portal. You require the following information and documents to complete your registration process

  1. Proposed five company names.
  2. Objectives of the Company. The nature of Business / activities the company shall
    undertake.
  3. Names of the shareholders in Full.
  4. Names of the Directors in full if different from the shareholders.
  5. Postal addresses, Email address and Telephone Number of the shareholders and Directors.
  6. Number of shares to be held by each shareholder.
  7. Proposed Physical address of the company. The Physical Address includes road, plot number, town, and county.
  8. Copy of ID / Passport/alien ID of the Shareholders / Directors.
  9. Passport photos of the Shareholders / Directors.
  10. Copy of tax PIN certificate of the Shareholders / Directors.
  11. Physical address or residential location for the directors/shareholders
  12. E-citizen login for the directors.

HOW TO CREATE E-CITIZEN ACCOUNT FOR FOREIGNERS

          FOREIGN RESIDENTS WITH A VALID FOREIGNER CERTIFICATE

      Go to www.e-citizen.go.ke

     Click e-citizen foreign resident’s account

     Key in your alien number

     Key in your first name as per your alien id

     Enter your email address

     Confirm your email address

     Enter mobile number

      Enter password

    Confirm your password

     Enter your nationality

Your account is now created. You can login and choose the business registration option and register your company by filling the application pages.

HOW TO GET ALIEN ID CARD OR VALID FOREIGNER CERTIFICATE IN KENYA

Registration of foreign nationals is governed by the Kenya Citizenship and Immigration Act of 2011 part VII (56) 2 laws of Kenya. The law requires that all foreigners resident within Kenya for a period exceeding 90 days be registered.

Section 2 of the repealed Aliens Cap 173 Laws of Kenya defines an alien as any person who is not a citizen of Kenya. A foreign national is defined in Part 1 of the newly enacted Kenya Citizenship and Immigration Act 2011 as any person who is not a citizen of Kenya.

What are the requirements for alien card application in Kenya?

A reporting foreign national shall produce the following as part of application for a foreign national certificate/alien card:

  • A duly filled, signed online application Form 50. You will print out the form at the end of the application for a foreign certificate (Alien card).
  • A copy of a valid passport to establish identity and nationality
  • Two recent colored passport size photographs(White background) taken not more than twelve months before date of application
  • A resident person will be required to produce the above in addition to a valid permit or pass
  • If the application is for a renewal the applicant will required to produce a previous foreign certificate (Alien card)
  • For lost alien card, the applicant will be required to produce a valid police abstract as proof of loss

How to apply

You need to:

  • Create a log in account within the Government of Kenya Single Sign On portal
  • Log in using the account you have created above to access eFNS portal
  • Once logged in the eFNS portal, select the “Apply now” Link
  • Click on the “Submit Applications” tab and select the Foreign National tab. If you are already logged in to eFNS, you can click here to make an application.
  • After completing the application form, an invoice will be generated which you can see by clicking on “Dashboard” then “Payments” Tab. If you have already logged in eFNS, you can click here to make a payment..
  • If unable to pay using any of the online modes, print your application form by clicking on “Dashboard” then “My Applications” Tab (If you have already logged in eFNS, you can click here to print your application). Present your application with all the requirements at the Immigration Counter at Nyayo House or other regional offices, Nairobi for payments and processing.
  • You shall receive automatic notifications via email and on your online account about the progress of your application.

The Registration Process

A reporting foreign national shall produce a valid passport or other travel document to establish his identity and nationality, two recent passport size photographs of him/herself taken not more than twelve months before the date of attendance and any additional particulars as may be required by an immigration officer and shall have biometrics taken. Residents will be required to produce a valid permit or pass while visitors will be required to produce a valid visitor’s pass. Previous foreign certificate will be required during the renewal process, in cases where its lost a valid police abstract will be required as proof of the loss.

The exercise of registration entails receiving, verifying and approving application for foreign national’s certificate (alien card). Finger print impressions are then taken to produce the final product, which is a foreign nationals certificate.

Subject to subparagraph (3), a foreign national`s registration certificate issued under subparagraph (1) shall be valid for a period not exceeding two years in the first instance and may be renewed for further periods of two years

A foreign national`s registration certificate issued or renewed and the holder thereof is the subject of a permit or pass which will expire within two years of that issue or renewal the certificate shall expire on the same date as the entry permit or pass. In the case of permanent certificate holders the foreign national certificate shall be issued for a period not exceeding three years.

Exemptions

The following persons are exempted from Foreign National Registration.

  • Serving member of the armed forces
  • A public officer and the spouse and children
  • A person exempted from the provisions of the Act under section 34(3) of the Act
  • A refugee registered under the refugee Act 2006
  • A person who resides in Kenya for a continuous period not exceeeding three months and is in possession of valid visitors or other authority under the Act e.g special pass

Disclaimer

  • Registration fee is non refundable
  • Incomplete applications will not be accepted.
  • Engaging in any form of business or employment without a requisite permit or pass is an offence.
  • The applicant must be present in person when the application is presented at the immigration headquarters or regional offices for registration.
  • Giving false or misleading information is an offence punishable by law
  • Any person who contravenes any provision or requirement of an order issued to a foreign national commits an offence and is liable to a fine, imprisonment or both

     KENYA REVENUE AUTHORITY REGISTRATION FOR FOREIGNERS (KRA)

               How to register for a KRA PIN

  • PIN registration is an online process done on I Tax.
  • Residents receive their PIN Certificate instantly after completing the online registration form.
  • Non-residents receive an acknowledgement receipt which they should present to Times Tower, alongside other relevant documents, to complete their registration process.

Residents

  • National ID/Alien ID Card details.
  • Employers’ PIN details for those who are employed.
  • Business registration certificate details for those in business.

Non-Kenyan employee (residing in Kenya) other than a refugee

  • Letter of introduction by employer.
  • PIN of employer or employer’s representative and in that case the PIN of representative.
  • Valid Tax Compliance Certificate of the Representative.
  • Original Valid Passport of the applicant.
  • Resident permit/special pass of applicant (confirm endorsement of work permit in the passport) and name of employer on the permit.
  • KRA PIN application acknowledgement receipt.

Non-Resident employee or professional residing in Kenya and working in the country for a period not exceeding three months.

  • Letter of introduction by employer.
  • Employers PIN or employer’s representative and their PIN.
  • Valid Tax Compliance Certificate of the representative.
  • Valid special pass of applicant.
  • Original valid Passport of applicant (Confirm endorsement of Special Pass in the passport) and name of the employer on the permit.
  • KRA PIN application acknowledgement receipt.

Employees of organizations covered under the privileges and immunities Act Cap179 e.g. United Nations, Unicef etc.

  • An Endorsement by the ministry of affairs, the letter from the privileged body to KRA.
  • Original Passport and identity card for officials of UN Agencies (confirm endorsement of immigration exemption status in the passport).
  • KRA PIN application acknowledgement receipt.

Employees of institutions related to organizations or bodies covered under the Immunities and privileges Act Cap 179 e.g. J.I.C.A, IFC, International School of Kenya, and German School etc

  • Letter of Introduction by the Employer and PIN.
  • Original Passport.
  • Identity card for officials of International Organizations (confirm endorsement of immigration exemption status in the passport).
  • An Endorsement by the ministry of finance and a copy of the gazette notice.
  • Original Valid Passport of applicant.
  • KRA PIN application acknowledgement receipt.

 Diplomat (residing in Kenya)

  • Ordinary Original Passport and Diplomatic card.
  • Copy of diplomatic card and Passport endorsed by Ministry of Foreign affairs.
  • Copy of exemption stamp on the passport/Notification of arrival.
  • KRA PIN application acknowledgement receipt.

Non-Resident Married to a Kenyan Citizen

  • Original and copy of Marriage certificate. Certified copy of Marriage certificate if from another country.
  • Original and a copy of Identity card and PIN of Kenyan spouse.
  • Dependent pass from immigration.
  • Original Valid Passport (Confirm endorsement of dependent pass in the passport).
  • KRA PIN application acknowledgement receipt.

Non-Citizen students or interns

  • Original and copy of valid Passport (Confirm endorsement of student pass in the passport).
  • Original and copy of valid student pass.
  • Original and copy of Letter of introduction/admission from institution as per the student pass.
  • KRA PIN application acknowledgement receipt.

British army personnel

  • Original passport of applicant.
  • Letter of introduction by the British Peace Support team in Kenya.
  • Copy of the Memorandum of Understanding between Kenyan and British Government.
  • KRA PIN application acknowledgement receipt.
  • .

Non-Kenyan, Non Resident account re-activation

  • Letter of introduction.
  • PIN number of a registered tax agent.
  • Valid Tax Compliance Certificate of the tax agent.
  • Original and copy of valid passport.
  • A copy of the page on which the visa is endorsed.
  • Letter of appointment of the tax agent by the applicant.
  • Letter from bank as proof of account holding.
  • KRA PIN application acknowledgement receipt.

Contact us on +25746522216 or oclbusinessassociates@gmail.com  for help on all this services at affordable fee.